Specifics of Business Trips

The Specifics of Business Trips section provides detailed information about the core elements involved in planning, managing, and recording business trips within the organization. Each aspect is designed to ensure accurate calculations and policy compliance.

Accommodation Expenses

Accommodation expenses are calculated based on the daily allowance rates for each destination. The system retrieves the rate using the selected country and overnight stay type. Total accommodation costs are automatically multiplied by the number of days in the trip.

Note: Overnight rates may differ by destination or type of accommodation.

Daily Allowances

Daily allowances cover meals and incidental expenses during the business trip. The amount is calculated based on the selected country and number of days, ensuring compliance with organizational policies.

Transportation Options

Business trips support various transportation options such as company vehicles, personal cars, or public transport. For personal transportation, users can enter specific details like fuel price and distance to calculate expenses automatically.

Fuel Expenses

The system calculates fuel expenses automatically based on the entered distance, fuel price, and vehicle efficiency. For company-provided cars, this information is pre-filled.