User's guide /





Generating invoice, debit note, credit note or other document

Navigate to Finance -> "Income" -> "Create record" (Top-right corner). Fill-in the form and click "Add". Add the invoice items in the submobdule "Invoice items":

Module "Income" - Edit record

Invoice items:
The invoice items, i.e. product and services sold can be added in module "Invoice items".

These two fields must be populated in order the document to be posted: 
  • Profit center - the profit centers are related to the ledger accounts.
    The related general ledger accounts must follow the following code convnetion CODE-PROFIT_CENTER-ANALYTICAL_LEVEL. Example:
  • Category - the item's income category. Every category can have a template for automatic accounting

Module "Invoices" -> "Edit invoice"

Module "Income" - Print Preview

The invoice print template resides in module "Templates" -> click "Filter" -> Search module "Invoices"  

Module "Income" -> "Dashboard"

Custom charts can be configured - open module "Invoices" -> "Click the right vertical bar" -> "Dashboard" -> "Create chart" 

Setting-up process

The following process is configured by default in the "Income" module:

  1. Draft: The document is in preparation and has yet to be posted or sent to the client;
  2. Posted: The document is automatically posted. The posting accounts depend on the selected profit center and category in the invoice items;
  3. Sent by Email: The document is sent to the client by email. You can configure an email account and send the document through the software;
  4. Paid: The document is marked as paid.

Custom processes can be configured by using the "Gear" button shown on the figure above


The following functionalities:

  1. Consolidated Invoice from Orders: This button opens a popup window that allows for selecting a time period. The system will check all orders for the selected period and add the ordered items to the invoice. This facilitates efficient invoice generation.
  2. Generate Invoice: This button allows for the conversion of a document from pro-forma to invoice. It displays a popup window for selecting an invoice sequence to be used for the operation. The invoice sequences are configured in the "Our Companies" module.
  3. Generate Credit Note: This button generates a credit note, creating a new document based on an existing invoice.
  4. Generate Slip: This function generates a warehouse slip for the products and materials selected in the document.
  5. Check Deposit: This feature returns information on the client's deposits.
  6. Print the document:
Filtering invoices

The system has a powerful filter that allows for filtering the data in the module based on different parameters. 

Module "Income" - "Data listing"


This section is applicable only for the companies that operate in the European Union. Please skip it if your company is registered outside of EU.

The system automatically generates VAT logs. The columns where the base, total, and VAT amounts are populated in the VAT log are determined by the selection made in the 'Sales Delivery Type' drop-down menu. Please check each option from the dropdown menu for more information.


The posting of the income documents is described here:

- Ledger accounts
- First date of accounting & Invoice sequences
- Accounting templates - income

  • Full payment: Use the "Paid" button at the top of the income document to mark it as paid. If set up, the system will automatically generate postings for the entered payments. Alternatively, you can setup the system to process bank statements in MT940 format. This will automatically mark the income documents as paid and automatically execute posting. Please see section "Bank statements" for further information
  • Partial payment: Partial payments can be entered using the "Payments" button in the income document.

Module "Income" -> Edit document
  • Posting of payments: the configuration for posting payments is done in the "Income Payments Accounting" module.


Example posting configuration for income payments: