Specifics of Overtime Options

The Overtime Management module supports four distinct options for managing additional hours and adjustments: Overtime, Callout, Standby, and Reduction. Each option has unique rules, calculations, and impacts on shift statistics.

Overtime

Overtime refers to additional working hours beyond regular schedules. When approved:

• Day and night hours are calculated based on the start and end times.
• Night hours are identified as any time worked between 10:00 PM and 6:00 AM.
• For shifts with over 4 hours of night work, night hours are converted for payroll processing unless explicitly skipped.
• Overtime hours are logged into the daily shift statistics, including separate entries for day, night, and previous-day night hours.

Example: A request spanning 9:00 PM to 2:00 AM will log 1 hour of day work and 4 hours of night work, with potential payroll adjustments for the night hours.

Callout

Callout is used for emergency or urgent work outside scheduled hours. Approval requires:

• The employee must have been on Standby during the requested timeframe.
• Callout hours do not overlap with any regular work hours.
• Night and day hours are calculated and logged, similar to Overtime.

Example: If an employee is on standby and is called to work from 2:00 AM to 4:00 AM, these hours are logged as Callout hours.

Standby

Standby is logged when an employee is available for urgent work but not actively working. Approved requests:

• Record the total standby hours based on the requested timeframe.
• Log Standby hours separately for same-day and previous-day tracking.
• Do not contribute to "worked hours" but are tracked for compliance and reporting.

Example: A Standby request from 8:00 PM to 6:00 AM is logged as 10 hours of Standby, divided between the same day and the next day based on the time split.

Reduction

Reduction adjusts previously logged hours downward. Approval rules include:

• Reduction requests cannot span multiple days and must match existing scheduled hours.
• Day and night hours are reduced proportionally based on the specified timeframe.
• Adjusted hours are subtracted from the daily shift statistics.

Example: A reduction request from 2:00 PM to 5:00 PM reduces 3 hours of day work for the employee’s shift on the specified day.

Key Notes

• All approved requests automatically update shift statistics, ensuring accurate payroll and reporting.
• Conflicting requests (e.g., overlapping Overtime and Reduction) are automatically rejected to maintain data integrity.
• Managers must ensure adherence to company policies for each request type before approval.