User's guide /

Project management

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Time Tracking

Time Tracking

Time tracking helps monitor and record work activities efficiently. Our system offers two methods for tracking time:

Method 1: Time Tracking Module

The Time Tracking module provides an overview where you can log your work hours. Below is an example of the module interface:

Time Tracking Module

Fig: Time Tracking Module


The top section allows you to select start and end dates, limited to a range of 3 days backward or forward.

To change the range, navigate to the Control Panel: On the Home Screen, click the top-left corner icon, select the 'Wrench' icon, and go to Other Settings.

There you will find the option for changing the range of the tracking time


You can choose a category from the following options:

  • Administrative
  • Project Work
  • Billable Work
  • Non-Billable Work
  • Overhead
  • Research and Development (R&D)

The selected category determines additional fields:

  • Administrative, Overhead, Research and Development: Includes a Comment field for notes.
  • Project Work, Billable Work, Non-Billable Work: Includes fields for Project, Task, and Comment.

After filling in the details, click Submit. Your entries will appear in a table below:

Time Tracking Table

Fig: Submitted Time Tracking Table

Method 2: Directly Within a Task

Track time directly by navigating to the specific task:

  1. Open the task you want to track time for.
  2. Click the Track Time button to open a pop-up:
Track Time Pop-up

Fig: Track Time Pop-up

This method automatically sets the Category to Project Work and pre-fills the task. You can:

  • Select the date (within the same range as Method 1).
  • Use the drag option to specify the time range.
  • Add a comment if desired.

After submitting, the tracked time will appear in a table under the task, displaying all details.

Important Note

The drag option is limited to the remaining available time. For instance, if you track time from 9:00 to 12:00, the next available range will be from 12:00 to 24:00 or 00:00 to 9:00.

Constraints for Time Tracking

Tracking time is subject to specific constraints to ensure accurate and relevant entries. These constraints are:

  • Task Assignment: You can only track time on a task if the task is assigned to you or you are added as a colleague in the task. Below is an example of how this looks:
    Task Assignment Example

    Fig: Task Assignment Example

  • Task Status: Time can only be tracked if the task is in the In Progress step. Tasks in other statuses will not allow time tracking.